Academy Coordinator
Dubai, United Arab Emirates
Full timeOn-site
Job description
We're Hiring | Academy Coordinator
📍Dubai, UAE
🏢MADI International
🏢MADI International
MADI International is looking for an experienced, highly organized, and proactive Academy Coordinator to join our team in Dubai.
The role is primarily responsible for managing the day-to-day operations of the Academy, coordinating educators, training activities, masterclasses, and events, while also supporting the Sales Team with accurate and timely order processing, particularly for the Nail Department.
Key Responsibilities
1. Academy Operations & Coordination
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Manage the daily operations of the academy, ensuring everything runs smoothly and efficiently.
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Coordinate academy calendars, training schedules, bookings, and monthly training plans.
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Maintain effective communication and coordination between Educators, Sales, Education, and other departments.
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Support Educators with their daily requirements, schedules, training preparations, and logistics.
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Coordinate and assist with the implementation of masterclasses, workshops, training sessions, and academy events.
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Ensure the academy is properly prepared, organized, and maintained ahead of every session.
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Monitor attendance, training activities, and academy utilization.
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Maintain accurate training records and prepare basic operational reports.
2. Inventory & Stock Management
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Manage academy stock, inventory, and product consumption.
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Conduct regular physical stock counts and inventory reconciliation every two months.
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Maintain accurate stock records and ensure alignment between physical and system stock.
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Monitor product issuance and consumption during training sessions.
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Coordinate stock replenishment and ensure products and training materials are available when needed.
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Ensure proper storage and control of academy products, tools, and equipment.
3. Administrative & Financial Responsibilities
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Handle petty cash and maintain accurate records of expenses and supporting documents.
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Manage academy-related administrative tasks and documentation.
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Coordinate maintenance requirements and ensure the academy remains fully operational.
4. Sales Support & Order Processing
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Process quotations and sales orders through Salesforce, primarily supporting the Nail Department.
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Ensure accuracy of product SKUs, quantities, pricing, and approved offers.
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Check stock availability and coordinate with the Sales Team before processing orders.
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Ensure all orders comply with approved pricing and company procedures.
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Follow up on order processing to ensure timely execution.
Requirements & Qualifications
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Bachelor's degree in Business Administration, Marketing, or a related field is preferred.
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2–4 years of relevant experience in coordination, administration, academy operations, or a similar role.
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Previous experience in the beauty, professional beauty, or education industry is an advantage.
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Good computer skills and proficiency in Microsoft Office (Excel, Word, and Outlook).
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Experience with Salesforce or other CRM/ERP systems is an advantage.
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Strong organizational skills, particularly in calendar and schedule management.
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Excellent communication and coordination skills.
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High attention to detail, particularly in inventory management, stock control, and order processing.
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Ability to manage multiple tasks and priorities simultaneously.
The Ideal Candidate
We are looking for someone with a positive attitude, a proactive mindset, and a strong sense of responsibility. The ideal candidate should be flexible, well-organized, detail-oriented, and comfortable handling multiple responsibilities while maintaining effective communication across different departments.
📩Interested? Apply now and become part of the MADI International team!